Hawley Pavilion Trust Meeting

• To transfer the charity’s assets to a newly incorporated charity with the same or substantially similar charitable purposes as Hawley Pavilion Trust (a Charitable Incorporated Organisation, or CIO)
• To adopt a new constitution for the CIO under which Sutton-at-Hone & Hawley Parish Council would act as the sole corporate trustee
• For the new CIO to enter into a new lease or licence with the Parish Council (TBC)
• As part of this new structure, local inhabitants would no longer have voting rights in relation to how the charity is governed

These changes are proposed to provide a more modern and effective governance structure for the long-term management of the charity and its assets.

Under the Charity’s existing Constitution, a meeting of local inhabitants aged 18 and over must be held before the assets can be transferred and the following resolution must be confirmed by a three quarters majority of the inhabitants at the said meeting.

A meeting of residents aged 18 and over who live in the parish will therefore be held as follows:

Date: Thursday 21^st May 2026

Time: 6pm

Place: Hawley Pavilion

At the meeting, the following Resolution will be proposed for approval:-

RESOLUTIONS

That the meeting of inhabitants of the Sutton-at-Hone and Hawley in the County of Kent, aged 18 years and over, having been duly convened and having considered the proposals put before it RESOLVES as follows:-

1.         Establishment of CIO

1.1.      That a new charitable incorporated organisation with the same or substantially similar objects as the Charity is established.

1.2.      That Sutton-at-Hone & Hawley Parish Council will be the sole corporate trustee of the Charity

1.3.      That the inhabitants will no longer have any voting rights in relation to the Charity.

2.         Transfer of assets

Subject to compliance with all legal and regulatory requirements, the inhabitants approve the transfer of all of the Charity’s assets and liabilities to the CIO, on terms that the CIO will apply such assets solely for charitable purposes consistent with those of the Charity.

3.         New lease arrangements

The inhabitants approve, in principle, that the CIO will enter into a new lease or licence (TBC) of the Village Hall with the Parish Council, to take effect following the expiry or earlier surrender of the existing lease.